How MasterSoft Revolutionised Your College Management System?

Adopting new technological tools is an ongoing trend that many organisations follow to gain a competitive edge and improve core operations. However, instead of jumping on the hi-tech bandwagon, it is better to select a system that can cater to one’s specific requirements.

Educational institutes rely on synchronised teamwork and effective workflow, which can falter due to outdated and flawed systems. That is where MasterSoft’s college management system can prove to be robust software that enhances productivity and leads to positive output in every aspect of institutional processes.

But what is so special about the college management system? How does it help institutes? Let’s find out:

What is a college management system?

A college management system is an ERP solution that acts as a one-stop solution for educational institutes to automate daily activities. It provides a robust digitalised platform that helps to conduct admissions, facilitate communication, generate reports, etc.

At the same time, it is a perfect education companion tool as it assists teachers in creating timetables, managing curriculum, and conducting online assessments. It helps to implement remote or online classes and activities and track learners’ academic progress easily.

An institute’s management and admin staff can carry out data analysis, helping them to determine student performance trends, enrolment rates, etc. They can use the system to identify particular obstacles or issues that hinder their institute’s development.

MasterSoft’s college management system has been carefully designed with 25+ pro modules and 30+ inbuilt modules that generate comprehensive reports on major institutional operations. In effect, it helps to streamline and improve the administrative process conveniently. Let us take a look at some of the important features of the system.

MasterSoft’s College Management System: Revolutionising Institutional Functions

1. Streamlined Admission

Gone are the days when students or their parents had to accompany them to the college to retrieve an application form. Although some colleges still have paper-based processes, most prefer the digitalised medium for which the institutes require an effective solution.

MasterSoft’s college management system ensures a smooth admission management system, due to which students can register online. They can complete all the necessary formalities online, including selecting the courses and paying admission fees.

Likewise, the system helps to generate a merit list, depending on pre-established eligibility criteria, and posts it on the institute's website. Also, students can check their admission status in real time without having to come to campus.

2. Student Information Management

Collecting and maintaining student information is a tedious yet necessary task that administrators and teachers must do accurately. Any inconsistencies in recording students’ details lead to chaos and inconsistencies.

The solution lies in using the software to manage core student data, including their academic performance, participation in extracurricular activities, etc. Besides, the system provides centralised data storage, making it easy for teachers and other stakeholders to retrieve specific information accordingly.

Furthermore, the system supports cross-departmental communication, wherein faculty and team members can share documents. They can remain up-to-date with the latest developments and news when the management or admin posts the notices on the central announcement board.

3. Organised Attendance Record

Paper-based attendance registers have been crucial to recording and maintaining student attendance, but it is an outdated method...

Students can record their attendance by scanning their fingers or scanning their ID card with the RFID device. It eliminates the need for roll-calling by teachers and prevents students from buddy punching, helping to create a reliable attendance system.

Also, it creates a comprehensive attendance report, detailing the number of absent and present days of each student. Hence, it becomes a crucial document that helps to identify regular absentee or at-risk students. Additionally, the software sends automatic alerts to parents, informing them of their child’s absence.

4. Convenient Fee Management

Paying fees remotely or online is a notable advantage that institutes can offer through the college management system. Students or their parents can pay the semester and exam fees through various modes (UPI, credit/debit card payments).

Moreover, the system sends them timely notifications of the pending fees, enabling them to pay before the due date and avoid paying fines. The built-in fee structure allocation allows institutes to customise their fee structure based on courses, programs, and categories.

The system ensures a highly secured financial transaction, wherein the account information of the fee payer is protected through encryption. Lastly, it generates and saves the e-receipts of the paid fees and sends them to the students.

5. Online Assessment and Evaluation

Teachers can leverage the software to develop a strategic examination system by incorporating various question types (multiple-choice, fill-in-the-blank, descriptive questions, etc.). Integrating the system with proctoring software allows institutes to implement online proctored assessments.

Likewise, when they integrate the system with a learning tool, it establishes a unified platform to facilitate high-quality teaching, learning, and assessment. Teachers can track individual academic progress and adjust the difficulty level of examination, thereby implementing personalised learning.

6. Improved Workforce Management

The success of an educational institute relies on its team, including staff, faculty, and departmental heads. Therefore, hiring competent and educated professionals is a top priority that institute management can streamline with the help of the software.

Besides, incorporating the college management system with CCMS is an ideal combination that helps to carry out various human resource management activities, such as:

• Executing the end-to-end faculty and staff recruitment process.
• Automating leave application and approval.
• Calculating salaries with accurate deductions.
• Creation and maintenance of faculty profiles.

7. Payroll Management

Employee satisfaction is a key element that motivates faculty and staff to contribute to institutional growth and success. Therefore, timely salary payment is important; that is where the software can help implement the following:

• Store and manage employee information.
• Integrate with an HRMS tool to calculate working days accurately.
• Calculate salaries accurately after considering the leaves and other deductions (if any).
• Generates MIS reports, detailing faculty performance analysis, payroll analysis, training, and development reports.

8. Streamlined Library-Related Activities

The college management system helps to streamline library-related activities through a centralised platform, helping to manage library resources, services, etc. It helps to catalogue and classify learning materials (books, journals, e-resources, etc.) in a standardised system.

What’s more, it automates the tracking and issuing of learning materials and sends automatic alerts, reminding of the last date to return the books. Students can search for any particular book or article through specific keywords.