MasterSoft: A College Attendance Management System Made Simple

Is workflow efficiency related to institutional success? It is one of the most relevant questions and topics of discussion that dive into the deciding factors of productivity. On the other hand, institutes require a mechanism to ensure organisational progress and track employee activity.

That is where the college attendance management system proves to be the ideal tool for institutes to observe employee working hours. It eliminates the manual recording of the clocking- in and out of the office.

What is a College Attendance Management System?

The college attendance management system is an advanced tool that tracks employee working hours automatically. Colleges and institutes can use it to record staff’s signing-in times and when they depart.

Apart from tracking the clock-in and clock-out times, it also streamlines employee attendance, breaks, and leaves. Therefore, institutes obtain an accurate employee attendance record without any errors, helping to maintain workflow continuity.

However, with so much software and solutions available, it can be hard to choose the right one. Therefore, take a look at the must-have features before making the decision.

Biometric and RFID Integration

Gone are the days when employees had to sign their signatures in a register at the beginning and end of their work. Besides, the manual process is time-consuming as it requires proper maintenance.

On the contrary, with the attendance management system, you can automate the attendance-taking process conveniently. How? The answer lies in biometric technology, which utilises unique physical or behavioural characteristics of a person to identify them.

For instance, the technology uses fingerprint, iris, facial, and/or voice recognition to recognise and authenticate a person’s identity. On the other hand, RFID technology functions through radio frequency identification and sends signals to a device or tag. Also, the biometric and RFID integration provides varied benefits, such as:

• Quick and easy clock-ins and clock-outs.
• The college management can keep track of and observe the activity and access of staff and guests in real-time.
• They can save resources and time that the institutes would have to utilise on issuing, replacing, and replacing attendance registers, keys, or cards.
• College officials can access employee attendance details through a centralised cloud-based storage facility.

Customised Attendance System

Although all institutes follow standard rules when it comes to work hours and mandatory attendance, they can implement specific rules as well. For instance, during exams or post-admission sessions, colleges might have mandatory attendance rules.

Hence, institutes need a tool that can help establish and implement specific attendance policies and norms. In fact, they can use the software’s customisable attendance norms features to develop, inform, and implement rules for:

• Late arrivals
• Early departures
• Urgent leaves

Consequently, it contributes to establishing a sense of discipline and encouraging employees to be mindful of the rules.

Automatic Alert Facility

Do colleges need different attendance systems for students, faculty, and employees? This is a common question that comes up every now and then, and the answer is ‘’no’’. Institutes can adopt one college attendance management system, which will record and streamline overall institutional attendance.

Also, institutes can tackle the issue of frequent absenteeism with the help of the tool, which provides an automatic alert feature. In fact, the alert feature is particularly useful for determining students who miss classes regularly.

Moreover, upon receiving the alerts, the college facility can contact the parents of the concerned students. In effect, they can develop attendance intervention plans by collaborating with parents and conducting face-to-face sessions.

Attendance Dashboard

Calculating the number of present and absent days for each student takes a lot of time and effort while preparing the attendance report and audit. Fortunately, the attendance software enables teachers to automate the process.

The software records and stores the attendance data automatically, allowing teachers to gauge student's interest in the classes. In fact, the attendance dashboard provides insight into the attendance patterns of students who are frequent absentees.

Furthermore, the AI-powered analytics dashboard is instrumental in determining the at-risk students. Therefore, teachers and the college can take action and make data-driven decisions to understand the reasons for continual student absence.

Eliminating Proxy Attendance

Taking unfair advantage and indulging in mischief and misconduct is customary among students in colleges. They strive to excel in their educational fields; however, they are keen to be a part of social circles.

Hence, participating in unfair practices for the sake of their peers or friends is quite common. For example, do a proxy attendance, wherein a student replicates their friend’s presence despite their absence.

Despite strict rules and mandatory attendance percentages, students fail to turn up to class due to lame excuses. Hence, a college attendance management system is an ideal solution that maintains attendance accuracy and security.

Therefore, registered students cannot replicate another student’s attendance due to the biometric and RFID integration.

Automatic payroll processing

Timely payment of salaries and bonuses is one of the central institutional functions, helping boost employee morale. Nevertheless, carrying out careful calculations and deductions and processing the salary within a stipulated date is mandatory.

On top of that, the admin needs to check the working hours and leaves that the employees took to make accurate salary slips. However, the attendance management system eliminates the need for manual processes.

In contrast, the system calculates the attendance of individual employees via cloud-based storage. Additionally, it processes employee salaries with the payroll module or feature of the system.

As a result, the administrator can execute the payroll process without further approval or cross-checking.

How Does MasterSoft’s College Attendance Management System Stand Out in the Ed-Tech Market?

Mastersoft provides a modern and advanced attendance management solution that streamlines all attendance-related activities. Hence, the faculty and employees are able to record, track, and monitor attendance in real-time. Furthermore, it offers three types of automated attendance systems for colleges.

RFID technology-based attendance software

RFID attendance systems include an RFID card and RFID device that institutes need to install inside their premises. Students, faculty, and team members will have individual cards with RFID codes on them, which the RFID card will scan while entering the campus.

Biometric Attendance System

Students, faculty, and team members need to register themselves on the biometric device via a thumbprint or facial scan. Hence, every time they input their attendance, the device will approve based on the employee's unique identification number.

Student Diary Mobile App

The Student Diary mobile app is a distinguished mobile application that allows faculty to monitor student attendance remotely. Furthermore, it helps determine attendance patterns and trends, reflecting the number of frequent absentees.