MasterSoft's Institute Management System with Cloud-Based Education ERP

Uninterrupted workflow of core operations is instrumental for educational institutions; however, despite collective efforts, they encounter obstacles. The problem intensifies, especially when they rely on outdated legacy systems and run into technical issues midway.

Institutes can opt for advanced technological solutions, such as the institute management system, which helps to address significant shortcomings and improve overall productivity. Besides, it enhances the teaching and learning experiences by providing the necessary provisions.

But what is an institute management system, and how does it improve the educational approaches or practices of an institute? Let us find out:

What is an Institute Management System?

An Institute Management System (IMS) is a state-of-the-art system software that enables institutes to streamline their administrative activities effectively. It has a host of built-in features and modules that simplify fundamental institutional functions.

Institute team members no longer need to spend extended time and effort to carry out the admission process, attendance tracking, etc., manually. Consequently, the tool acts as an ideal assistive technological tool that automates key tasks, thereby eliminating manual errors and inconsistencies.

On the other hand, integrating cloud-enabled education ERP with IMS helps to facilitate a comprehensive learning experience and eliminate administrative work overload. For instance, it provides a centralised repository to store student information and provides a common platform for real-time communication between stakeholders.

Besides, MasterSoft’s Institute Management System is one of the most advanced tech solutions that elevates the overall institutional operations through its top-notch features.

Features of the MasterSoft Institute Management System

1. Streamlined Application Process

Most educational institutes have shifted towards the online admission system, enabling students to apply through digitalized portals. However, procedural lags while online form-filling are a common issue that occurs in many instances, leading to restarting the process.

IMS guarantees a smooth application process, wherein students can fill out the college admission forms and submit them accordingly. Furthermore, the easy-to-use interface simplifies the process, allowing one to register, choose particular programs, and complete the rest of the formalities easily.

Simultaneously, applicants can upload essential documents and photos as a part of the application process. Also, they can check the fee-related and other information and proceed to make online fee payments through the secured gateway. Hence, the system ensures a smooth, user-friendly pre-admission process without any difficulties.

2. Systematic Admission Management

Organized student onboarding and error-free transition of application to final enrollment is a crucial part of the admission process. This is where institutes can leverage the IMS, which organizes the admission data, including academic records, exam scores, etc.

The admin can configure the system with predefined criteria, according to which it can calculate the scores and rank students accordingly. In the next step, it auto-generates the final merit lists, depending on the criteria and scores.

Applicants receive the messages and notifications of the lists and move forward in the admission procedure. The highly secure fee management system allows students to pay admission fees according to their subjects and courses. Furthermore, built-in fee categories and course details provide a streamlined fee collection system for institutes.

3. Student Data Management

Basic computerized applications and systems are inadequate and ineffective when it comes to storing and managing institutional data. In contrast, IMS provides centralized data storage, which enables institutes to store crucial information, including academic data, attendance records, and fee details securely.

The tool reduces manual data entry through automated information uploading while ensuring its safety from unauthorized access through robust security mechanisms. Simultaneously, the system ensures easy access to authorized personnel and prevents unauthorized access.

Staff and faculty from different departments can access student performance data and progress reports conveniently. Additionally, the system can generate reports on academic performance, attendance, fee collection, etc., providing helpful insights to make data-driven decisions.

4. Facilitate Effective Educational Practices

The benefits of IMS extend beyond improving administrative activities and significantly contribute to enhancing educational approaches. Furthermore, incorporating the education ERP into the system helps consolidate student information within a single platform.

The tool also provides customizable dashboards that include in-depth reports on assessment reports, attendance records, examination schedules, fee details, etc. In effect, teachers can monitor the ongoing progress of each student and retrieve the academic records in reduced time.

What’s more, the tool provides AI-based insights into students’ performance, helping to identify their strengths and weaknesses. Hence, teachers can leverage the data to make informed decisions about in-class activities and assessments that can help students improve their weak areas.

5. Attendance Management

The intrinsic connection between attendance and students’ progress is undeniably important; therefore, institutes require an effective mechanism to track attendance. Paper-based or traditional attendance is time-consuming and relies on timely updates by teachers.

On the contrary, the attendance management module of the IMS helps to automate the attendance-related operations through the following ways:

• Integrates with RFID and biometric devices, helping students to record their attendance successfully without the manual roll-calling.
• Generates weekly, monthly, and yearly attendance reports, helping to identify frequent absenteeism and at-risk students.
• Institutes can use the same attendance module to store and manage the attendance of staff and faculty.
• The customizable module of the tool enables institutes to establish specific attendance policies or norms.

6. Effortless Assessment Management

Conducting hassle-free examinations entails weeks or months of preparation and teamwork, yet any last-minute issue can cause unanticipated problems. Institutes can utilise the assessment management module of IMS to simplify the pre- and post-examination processes.

They can create different types of questions, such as multiple-choice questions (MCQs) and descriptive question types, with the help of the tool. Furthermore, integrating IMS with education ERP automates traditional examination system core activities such as question paper creation and scheduling.

Simultaneously, online exam conduction becomes easy and hassle-free with the same system through its cloud-enabled, scalable solution. Also, integration with an online proctoring tool helps to facilitate secure online examinations and prevents malpractices.

7. Human Resource Management

Organising human resource activities is crucial for the smooth workflow of an educational organisation; therefore, leveraging IMS can prove to be immensely beneficial. The software comes with an advanced human resource management system (HRMS) module that streamlines all HR activities.

For example, the software simplifies core operations like faculty recruitment, salary calculation, leave approval and management, faculty profile maintenance, etc. Also, MasterSoft’s HRMS software facilitates systematic payroll management, ensuring staff and faculty’s timely salary payment after necessary calculations and deductions.

8. Automated Library Management

Libraries are an important part of the academic system as they offer students and teachers a wide variety of resources. However, it is the institute’s responsibility to organise the educational materials.

That is where MasterSoft’s library management module can simplify complex library management-related activities. Besides, when the module integrates with the institute management system, it streamlines booking and issuing of books.

Moreover, it stores and maintains vendor information and sends reminders and alerts to students about the due dates of returning the books. Besides, the RFID sensors and barcodes help to track the books and auto-update the library database accordingly.