MasterSoft Solutions: Empowering Autonomous Institutions in the Digital Age

Highly digitalized operations are central to most organisations to increase productivity, efficiency, and resource management. No wonder educational institutes adopt appropriate technologies to automate time-consuming and repetitive activities.

Furthermore, an autonomous institute striving to function independently must streamline admission processes and financial transactions. Relying on outdated mechanisms or transitioning from a traditional to a modern administrative system is challenging.

That is where MasterSoft, a leading company that has made a distinctive mark in the ed-tech space, comes to the rescue. Furthermore, it provides many state-of-the-art technological solutions, such as college ERP, to improve institutional processes.

What are college ERP solutions?

The college ERP solution is an advanced tool that enables institutes to accelerate core functionalities such as report generation. Moreover, it helps to automate all admission-related processes and create and manage curriculum conveniently.

Therefore, it is one of the most in-demand solutions, enabling institutes to organise the student-faculty lifecycle. Additionally, institutes can establish and maintain communication between different departments.

How Does College ERP Enhance Institutional Efficiency?

1. Admission Management

The admissions session is probably one of the busiest times of the year for all institutes because they have to handle multiple enrollments. Besides, the admissions process is a complex task that includes several formalities.

Errors in any of the steps will cause both students and the administrator to encounter procedural delays and confusion. No wonder; they have a hard time managing the stress and overwork. Fortunately, institutes no longer have to rely on manual or outdated systems, as MasterSoft’s college ERP provides appropriate admission management. In fact, the software facilitates for institute team members the following:

• Students can complete online registration through a dedicated portal by filling in relevant details.
• They select courses and programmes by viewing the eligibility criteria.
• The software enables the administrator to select and publish the merit list according to the set rules of the autonomous institute.
• Students and administrators can view and track the application or admission status.

2. Centralised Data Management

The admin staff rushing from one building or room to another to retrieve a file or folder for accurate information is a common occurrence. On the other hand, teachers need to keep an accurate record of students’s attendance and grades.

For the longest time, paper-based registers were the norm, after which came a basic computerised system to speed things up. Nevertheless, human intervention and manual data entry are still part of these processes.

On the contrary, institutes can eliminate data inaccuracy and manual errors with the help of college ERP. In addition, the software provides many other benefits, such as:

• Automated system to collect, track, and manage student attendance.
• Centralised data storage allows stakeholders to store and share information on a single platform.
• Staff members and faculty can search for a specific file and access it accordingly.
• Error-free data on student performance (exams, assignments, co-curricular activities, results, etc.)

3. Accurate Attendance Management

Calling out students’ names and recording them manually is a repetitive and time-consuming task, yet it is necessary. However, institutes can accelerate the process by implementing the software, saving time and effort.

First of all, integration with biometric and RFID devices enables students to record their attendance automatically. Consequently, there is no need for manual or paper-based mechanisms.

Furthermore, teachers can obtain accurate attendance data that indicates the number of absent or present days of individual students. Also, the software generates attendance reports, helping to predict and identify at-risk students. Therefore, it sends automatic SMS or email notifications to the respective parents regarding frequent absentees.

Besides, these attendance reports are significantly useful when making student retention plans.

4. Easy and Convenient Fee Management

If timely fee payment is essential and unmissable, why do students or parents forget it? It is not uncommon for students to miss the due dates because of academic pressure. Similarly, parents might have multiple responsibilities, causing them to forget.

Is there a solution? How about an automated system that sends notifications and alerts about the impending last date for fee payment? College ERP provides an excellent feature that sends notifications.

What’s more, integration with a highly secured payment gateway ensures safe transactions, enabling students to pay fees without hesitation. They can pay via UPI, credit/debit, or net banking facilities.

5. Conduct Multiple Examinations

Formative examinations have become a significant academic activity, but it can be hard for teachers to prepare question papers repeatedly. Imagine having to conduct paper-based tests after every class.

Besides, why settle for only traditional examination approaches when teachers can mix them up with other approaches? It will not only create an engaging learning environment but also help assess students’s progress better.

For example, if institutes integrate the software with the LMS, they can create different kinds of questionnaires, including MCQs, descriptive questions, etc. Furthermore, they can conduct online assessments and classes without any technical difficulties.

They can conduct various in-class activities, such as online discussions and debates, and use multimedia in presentations. Also, teachers can use the features to keep track of student learning outcomes.

6. Efficient Team and Workflow Management

Do college ERP’s benefits pertain to student-related activities only? It is a versatile tool that caters to the varied requirements of the institute. For example, it streamlines the multi-step process of faculty recruitment.

For instance, it organises all the candidates’s applications, enabling institute heads to select the one that fits the profile. Moreover, it has a built-in leave management system, allowing team members to send leave applications.

Hence, the concerned authority reviews the applications and approves them accordingly, even if they are not on campus. On the other hand, strategic integration with HRMS enables institute leaders to monitor work and productivity.

In fact, they get a centralised database containing updated employee information, including work history, performance, attendance, etc. Furthermore, they can facilitate a smooth and well-functioning organizational structure through:

• Using the software to simplify employee onboarding
• Obtaining records and reports of performance, learning, and development
• Creating development plans that align institutional values, mission, and goals and implementing them accordingly. Also, monitor the work progress in terms of the plan and conduct team performance reviews.

7. Effective Payroll System

Timely payment of salaries is instrumental to ensuring employee satisfaction and boosting their morale. However, calculations, deductions, and recording the details accordingly manually take a considerable amount of time.

On top of that, the accounts team and the administrative staff need to keep a hard copy of the payslips, as they are important for the audit process. On the contrary, the institute can automate the payroll process with the help of the software.

For instance, it calculates the leaves and incentives and processes the salaries of particular employees. As a result, it eliminates manual work overload, enabling team members to dedicate time and effort to other significant tasks.

Furthermore, a configurable rule-based engine, automated tax computations, and tabular data storage are key features. Likewise, the MIS report generation feature allows the institute to get a comprehensive insight into performance.

8. Modern Library Management

Despite the rising popularity of e-books and digitalized learning materials, libraries continue to be an important part of institutes. The simple reason is that it is a storehouse of knowledge, and institutes can modernise the library system.

Consequently, they can organise scientific journals, news articles, books, and other reading and learning materials. It improves accessibility and allows students to obtain or retrieve a book far more easily without searching for hours.

At the same time, the librarian doesn’t have to go through the painstaking process of maintaining an outdated system. With the help of the software’s library management module, they can track and issue books.

Also, the module enables librarians to send reminders through SMS and email alerts regarding the submission of issued books. Finally, they can maintain vendor information properly and connect with them regarding any particular learning materials.

Advantages of MasterSoft’s College ERP System

High Scalability

Colleges and higher educational institutes are conducive to expanding their operations and have varied requirements. The college ERP system has been designed specifically with advanced features, helping to adapt to evolving needs.

Therefore, be it multiple admissions or integrations with other systems, the software can handle complex activities.

Comprehensive Solution

If the institute wants to adopt one software that takes care of multiple core functions of the institute, MasterSoft’s solution is the ultimate tool. It is a modern tool that helps to execute enrollment, assessment, generate results, etc.

Workflow Productivity

Analytic and tracking features of the tool help to keep track of employee performance and KPIs, helping to identify pain points. Hence, the institute heads and team members can take mitigative steps to improve institutional efficiency.

High Security and Role-Based Access

A single system that caters to the needs of different team members of the institute, including the admin, faculty, and other stakeholders. It ensures high security through role-based access and prevents unauthorised access.