What is a student information system?
A Student Information System (SIS) is a modern ERP software that acts as a multi-purpose tool for institutes to cater to their essential needs. It helps institutes coordinate, schedule, and communicate between faculty and administrative departments.
It provides a common medium through which parents and institute management can track and retrieve crucial student information. Moreover, SIS or SMS (Student Management System) tracks and manages students’ grades, attendance, and other institutional records.
It eliminates the regular manual intervention and automates the collection of students’ admission and registration information. Likewise, it updates data for fee payments, hostel billing, scholarships, other financial aid provisions, etc.
How does a Student Information System work?
Schools and colleges need a well-designed system to organize their information, which helps them save time and effort. That is exactly what MasterSoft’s student information system provides in terms of a comprehensive solution to institutional data processes.
It automates the storage and maintenance of different kinds of data, eliminating the need for paper-based data. Teachers, staff, and students can access the system with a highly secure login and check grades, assignments, upcoming events, etc.
Also, the system generates reports on student performance and enables the management to monitor faculty performance simultaneously. In effect, it helps to make data-driven decisions in all aspects of institutional function.
Features Of Student Information Management System (SIMS)
Reduced Paperwork
The student admissions process entails a lot of paperwork, from students filling out the admission forms to submitting their documents. SIS eliminates paperwork effectively through successful digitalization.
It automates the end-to-end admission process; hence, students can complete enrollment forms and submit them with the necessary documents digitally. At the same time, they can pay the admission fees and retrieve the invoice.
The admin doesn’t need to store physical copies of the invoice as the system saves it automatically on the cloud server. In effect, they can obtain it per the requirement during the audit process.
Student Record Maintenance
Teachers and administrators are responsible for developing and handling student information, and any error can lead to inconsistency and confusion. The software is an ideal tool that uploads and organizes data through student data management.
In fact, it facilitates a smooth streamlining of student information, enabling teachers to access specific data accordingly. Therefore, they do not need to go through paper-based files or folders trying to find a particular document.
Furthermore, the system ensures the safekeeping of student records through various security mechanisms. As a result, authorized personnel can access the data with valid credentials while raising alerts during attempts at unauthorized access.
Online Fee Payment
Timely payment, collection of monthly fees, and maintenance of the receipts are pivotal parts of the institute’s financial management. MasterSoft’s SIS integrates with payment gateways, enabling students to pay fees online.
The system sends a notification after the completion of the transaction along with a digital copy of the invoice. Additionally, the system sends auto-messages or notification alerts to students and parents, reminding them of the due date.
In effect, it helps them to pay fees on time, which in turn helps to avoid missing the last date or paying a fine.
Analytics Tools And Dashboard
The analytic tool and dashboard are key parts of the software, as they enable faculty and administrators to go beyond student data management. These two features allow them to get a better understanding of student's performance and problem areas.
The tools collect and analyze student data, including grades, attendance records, exam scores, and demographic information. It executes data analysis by identifying patterns, trends, and correlations with the data.
Consequently, it helps to point out vital outcomes, such as at-risk students, courses or programs with higher dropout rates, etc. Likewise, the dashboard provides insights into important components such as students’ performance and school-wide trends.
Hence, the analytic tools and dashboard are significant as they help to evaluate institutional and program efficiency.
Cloud-based Technology
Many people point out the disadvantage of losing data if they fail to save their work on their system. However, with SIS, institute team members can be stress-free as the software automatically saves data through cloud technology.
What’s more, institutes don’t need to invest in expensive hardware and software licenses; instead, they need to pay a subscription fee, depending on features and requirements. Besides, it enables authorized users to access data from anywhere and anytime.
Additionally, cloud technology manages software updates and maintenance, ensuring that institutes can access the latest features and security upgrades.
Online Registration
One of the initial steps of the admissions process is the registration procedure, which students must fulfill accordingly. That is where SIS can prove to be an immensely useful tool, as it allows students to register themselves online.
Furthermore, the online submission of documents simplifies the admission process for both the administrative staff and students. Also, it saves time and effort and improves accessibility for all students.
Smooth Communication
Establishing and maintaining communication between all stakeholders is the key to attaining institutional productivity and avoiding misunderstandings. Hence, SIS has been developed to facilitate effective communication through the following features:
- Announcements: Institutes can share important announcements regarding upcoming events and policy updates. Likewise, they can make changes to the schedule and notify students and faculty through message boards and announcements.
- Targeted Messages: Faculty can send individualized or common messages to all students, which can help them share assignments or provide feedback.
- Parent-Teacher Communication: It provides a common platform for teachers to connect with parents and vice versa. Consequently, it helps parents stay up-to-date with their children’s progress.
- Discussion Forums: Students can use the discussion forums to interact with each other or discuss topics. It helps to promote collaboration and peer learning and create an engaging learning environment.
Mobile Interoperability
Most advanced systems enable users to access the features through their smartphones, ensuring smooth accessibility. As a result, students can access their class schedules, assignments, grades, and attendance records in real-time.
Simultaneously, they can access learning materials, course notes, and online resources from anywhere, anytime. In effect, it contributes to continuous learning, helping them to complete their assignments or study.
On the other hand, parents can monitor their children’s activities and academic performance and communicate with teachers through messages.
Why choose MasterSoft’s Student Information System?
Elevating or maintaining an institution's efficiency relies on effective student data management and robust academic progress-tracking mechanisms. That is exactly why the student information system is an ideal tool, as it manages student data and provides various benefits, such as:
- Effortless student data management
- A centralized platform that enables convenient storage and sharing of student information
- AI-powered dashboards track and evaluate student progress in real-time.
- It breaks down the communication gap between teachers, parents, and students.
- Provides a secure, user-friendly interface for stakeholders to access results, academic reports, schedules, and other educational data.
Campus Management Solutions
Application CRM
Student Information Management system helps manage and distribute leads of potential student enrollment through a centralized platform. Also, it helps establish and maintain student engagement through an effective engagement funnel through reliable communication channels, like personalized Emails, messages, etc.
Registration and Enrollment
Effortless registration and admission management through in-built course registration and scheduling features. Streamlining of online admission, fee payment, merit list, attendance, scholarship, etc. Also, configurable features of the software ensure appropriate customizations as per the institutional needs. Additionally, robust BI-enabled technology data analysis and decision support are noteworthy.
Fee Management
Student Information System (SIS) has an interoperability advantage, assisting the integration with various payment gateways. Also, the admin and students/parents can track their fee-related transactions.
Academic Records
Regular and continuous tracking of student activities, including attendance, exam scores, behavior, overall student performance, etc. Moreover, the system provides role-based login, enabling students, parents, teachers and admin to access academic records.
Learning Management System
Easy integration with important tools like the learning management system helps to conduct assignments, quizzes, teaching and learning Schedules. In effect, it contributes to enhancing the teaching and learning methods. Teachers can leverage the tool to customize learning content according to the learning and understanding levels of students.
Examination
Teachers can conduct online and offline assessments easily, thanks to the Exam Activities Automation Engine and Robust Online Proctored Exam Conduction Software. Furthermore, they can customize exams for diverse courses and assessment formats.
Recruitment
Follow effective recruitment practices by creating vacancies and defining crucial criteria, including years of experience, required qualifications, number of vacancies, etc. Using an online recruitment management system to evaluate online applications, schedule interviews and generate appointment letters conveniently.
Effective Faculty Management
Using biometric readers that have been integrated with the human resource management system to track check-in and check-outs of employees. Also, it helps to calculate the total working hours and generate and align it in the payroll accordingly. Also, it ultimately helps to maintain and improve the workflow and productivity as it helps to monitor faculty performance.
Payroll Management
Simplify the payroll by establishing rules related to pay scales, subheads and deductions heads. Additionally, HRMS proves to be an immensely useful tool for calculating the final payroll based on the data from the leave management system. It also sends the payslip to individual employees’ Email IDs and stores the record in the cloud system for future reference.
Leave Management
Accurately manage, record, and calculate faculty leave through biometric verification. Also, compute LWP with the help of in-built features like leave rules, leave types, leave approval authority, leave deduction sequence, etc. Staff and faculty can apply for leave conveniently through the online method by logging into the portal, while the concerned authorized person can approve accordingly.
Finance Management
Create a well-organized system to manage and generate invoices for all financial expenditures and payments. Additionally, the software helps to develop quick and accurate reports of financial transactions. For instance, ledgers & trial balances, income & expenditure statements, cash, balance sheets, payment receipts, etc.
Purchase and Inventory
Streamlines various administrative functions in retail departments such as executing stock book entries, coordinating materials for various departments, etc. At the same time, it sends automated updates of transactions of purchases and supplies. The easy-to-read dashboard helps the admin to track the institute’s inventory accordingly.
Accreditation Data Management
Get accreditation-ready by organizing crucial institutional information and generating compliance reports with the help of the software. Additionally, it ensures data privacy with role-based access to all stakeholders and provides actionable insights through BI-based dashboards.
Library Automation
Leverage the fully integrated Lib-Man system to manage the in-house library and generate MIS reports. Furthermore, an institute can conduct a budget analysis, Lost / Missing / Withdrawal Documents Analysis, Utilization of documents, etc.
